Learn how to reclaim software licenses
By: Evan Orgel
If you find yourself ordering new licenses without knowing if there may be licenses that have been deployed but are no longer being used, you are not alone. Trying to manually solve the problem can be very time consuming, costly, and negatively impact your customer satisfaction. Automating the process for software license monitoring and reclamation can help IT optimize software license utilization to keep costs in check.
Software monitoring data can identify applications that are installed on a computer, but are not being used. Then software license reclamation software can harvest those unused licenses and assign them to people who need them. The ideal solution will help you comply fully with license contract terms without overbuying.
- License monitoring tracks the quantity of licenses owned, compares it with what is installed and takes action when the count of available licenses drops below a defined threshold.
- License reclamation permits IT to identify assigned but unused licenses and launch email campaigns to reclaim them from the user community.
For example, say you own 1000 licenses and 974 of them have been deployed. Based on software monitoring, only 749 licenses or 76.09% are being utilized. That means that 225 licenses at a cost of $332,997.75 have been deployed, but are not being used. So not only are licenses being wasted, additional licenses would need to be procured in order to handle new requests. However, if through the reclamation campaign 98 users made the request to uninstall the software, this would free up 98 additional licenses for use by others in the enterprise.
By automating the process, you can stay in compliance, utilize licenses more efficiently, and reduce overall software spend.