By Andrea Greuel
SAP leaves it up to their customers to assign the right SAP Named User license type per user in the user master records. This classification must be done before executing the SAP system measurement. As stated in SAP’s document PROCESS OVERVIEW: SAP SYSTEM MEASUREMENT: “Classify the users in all clients and systems in accordance with the agreements in your SAP software contract.”
That simple sentence is not simple at all to do in practice, for the following reasons:
- A user usually has more than one user master record in various SAP systems
- Important information about users is missing or can only be found by looking in multiple places instead of one single location
- The descriptions of the many SAP Named User license types are very vague and leave the administrator with questions about how to properly classify the user
- There is no feature in the standard SAP system to support the life-cycle of users’ license types
To help with user classification, SAP has added ‘Classification Help’ to the SAP system measurement transaction.
Here is an excerpt from the SAP document: SAP SYSTEM MEASUREMENT GUIDE- MEASUREMENT PROGRAM AND LICENSE ADMINISTRATION WORKBENCH, Version 7.0—
Workbench Users – It lists more than ‘real’ workbench users so the customer still has to check which users are actual workbench users that potentially need a developer license, one of the most expensive license types.
Creator of Objects – a list with users creating the most objects could also be very valuable to find an indication for SAP indirect access.
Self-Service Users – lists all Self-service users with non-self-service activity--this helps find users with inexpensive licenses that should be classified as more expensive license types. That’s all well and good for SAP!
But how about the other way around? What about finding users with expensive licenses, like Professional or Limited Professional, that are only performing self-service activities? This would be a great way to reduce SAP license costs.
There is so much more functionality missing in the SAP tools used to execute an SAP system measurement. The SAP tools don’t provide enough capability to actively manage your SAP licenses with acceptable time and effort and won’t help you reduce your SAP licensing costs. You need software license optimization tools to not only ensure contract compliance but also to:
- Find the lowest cost named user license type that meets each user’s needs based on an analysis of real usage data
- Calculate SAP package (engine) license consumption
- Help reduce the cost and risk of SAP indirect access licensing
- Provide reporting for internal chargeback purposes
- Perform trend analysis on your SAP licenses to forecast future software needs
This is why using the SAP standard measurement tools is simply not enough and can be very costly to your organization.
Learn more about optimized management of SAP software licenses by viewing our on-demand webinar: SAP License Management Challenges and Opportunities featuring R "Ray" Wang of Constellation Research.